What Records Should an Ohio Cabinet X-Ray Facility Keep?

Important record categories

A practical cabinet-system compliance file may include:

• radiation-area survey records;
• operator training and competency records;
• recurring cabinet evaluation records;
• maintenance logs and incident reports;
• a current equipment listing;
• radiation protection program documentation;
• records supporting corrective actions.

Different records, different retention rules

OAC 3701:1-68-02(A)(13) establishes different retention periods by record category.

• Area radiation surveys conducted at non-temporary sites are maintained until the registration is terminated.
• Operator training and refresher-training records are maintained until employment terminates or three years, whichever is longer.
• Other records generated under Chapter 3701:1-68 are generally maintained for at least three years.

Facility takeaway

Avoid using one blanket destruction date for every radiation-safety record. A simple compliance index can identify what record is required, what it relates to, where it is stored, and the applicable retention rule.

Official sources